How do I reset the color categories in Outlook?

Restore Categories

  1. Open your Notes folder (keyboard shortcut: Ctrl+5).
  2. Drag & drop the Categories.
  3. Switch back to the Mail Navigation (keyboard shortcut: CTRL+1).
  4. Right click on the top of your mailbox folder set and choose Properties.
  5. Click the button “Upgrade to Color Categories…”.

How do I fix categories in Outlook?

Edit Categories in Outlook

  1. Go to the Home tab and select Categorize,in the Tags group.
  2. Select All Categories.
  3. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.
  4. Select OK when you’re finished.

How do you sync color categories in Outlook?

How to synchronize Outlook color categories across Exchange items

  1. From the Property name drop-down list, choose Categories.
  2. From the drop-down list directly below, choose Append new categories to item categories.
  3. As the category name, enter the full name of the user whose calendar you are now setting up to be synced.

Can you customize category colors in Outlook?

In addition to one color categories, you can add as many color categories as you need to one item. Here is an easy tutorial to add many color categories for one message, one task, one appointment, and one note, as well as create new color categories in Outlook.

Why can’t I rename color categories in Outlook?

Even if you have Owner permissions to the Calendar folder of the user who is sharing folders, the Rename button is always disabled in the Color Categories dialog box for someone other than the mailbox owner.

What does upgrade to color categories do?

Go back to the Mail navigation window, right click the Mailbox folder and then choose Data File Properties. Select “Upgrade to Color Categories…” This will get Outlook to scan your entire mailbox for any item that contains categories, which are not found in the Master Category list, and it will add them.

How do you share color codes in Outlook?

If the user opening a calendar shared with them doesn’t have the correct permissions, they can add the Category name to their own Category list to display it with a color. Click the New button. Outlook will assign the next unused color; change the color and set a shortcut key, if desired, then click Save.

Why can’t I rename a color category in Outlook?

How do I rename categories in Outlook?

Rename a Category

  1. Expand the Tags group, if necessary.
  2. Click the Categorize button.
  3. Select All Categories. The Color Categories dialog box appears, listing all the categories that have been set up.
  4. Select a category.
  5. Click Rename.
  6. Enter a new name.
  7. Click OK.

Why is categorize greyed out in Outlook?

If you are looking for an answer as to why your Outlook categories are greyed out, it’s because you are using an Outlook profile that only has IMAP setup. If you add a PST file and move the data to the PST, the categories colors should show up again.

How do I color code my folders in Outlook?

Yes, you can change the color of the flags. There is a limit of 25 to choose from. In your Outlook Explorer window, right-click on the categories column, choose All Categories and there you can add, remove, rename, and change out the colored flags (using the 25 predefined colors). As for the folders themselves.

Why are my categories greyed out in Outlook?

Can you color code emails in Outlook?

Yes, you can also color-code folders in Outlook; the Conditional formatting feature allows users to color code emails, contacts, calendar items, and tasks without applying a color category or moving them to different folders.

Why is categorize grayed out in Outlook?

How do I change the highlight color in Outlook?

Step 1: Click the File > Options. Step 2: In the Outlook Options dialog box, click the Search in the left bar. Step 3: Go to the Results section, click the Highlight color button and select a color in the drop down list.

How do I change the color on my Outlook?

Change theme colors Open a new message. On the Options tab, click Colors, and pick the color set you want. Tip: The first group of colors are the colors in the current theme. To create your own set of colors, click Customize Colors.